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Payslips

Every employee in an approved run gets an itemised payslip. Employees see their own released payslips under Payslips (web and PDF); former employees keep read-only access to theirs.

A September 2026 payslip with earnings, deductions, net pay, employer CPF and the CPF table used (fictional data)

Contents

Section titled “Contents”

Payslips contain the items MOM lists for itemised payslips:

  • employer’s full name and employee’s full name;
  • date of payment and the start and end of the salary period;
  • basic salary, or for hourly-rated staff the rate and hours;
  • fixed and ad hoc allowances, and other additional payments;
  • fixed and ad hoc deductions, including employee CPF and no-pay leave;
  • overtime hours and pay, with the overtime period when it differs from the salary period;
  • net salary.

They also show employer CPF (not deducted), the self-help group fund, the CPF rate table and age band used, and the year-to-date AW subject to CPF. NRIC/FIN is masked.

A payslip missing a mandatory item cannot be released: the release fails and names the item, for example “Employer’s full name” when the company profile has no legal name.

Release

Section titled “Release”

Payslips stay hidden from employees until the run is approved and released by a payroll admin or owner (or automatically on approval, if you turned that on in payroll settings). Before release, an employee gets 404 for their payslip. Release is audit-logged, and each employee with a Crow HR account is notified (“Your payslip for October 2026 is ready”, in the app and by email when email is set up). The notification names the month only, never an amount.

Payroll admins can preview any payslip, including the PDF, before release.

An adjustment run’s payslip is labelled as a revision of the original and shows what is still payable or was overpaid.

PDF

Section titled “PDF”

PDFs are rendered by a pure-JavaScript renderer with fonts shipped in the repository, with no downloads at run time. The same payslip always renders to a byte-identical PDF, so a payslip downloaded twice has the same SHA-256. Amounts are formatted S$1,234.56 and dates 31 Oct 2026.

Not available

Section titled “Not available”
  • Payslip emails with the PDF attached (by design, emails never carry pay data).
  • Daily-rated and piece-rated pay units on the payslip.

PDFs embed subsetted Noto Sans SC and Noto Sans Tamil when names or other text need those scripts. Latin-only documents do not load those fonts. A character missing from every loaded font is replaced with ?, with a visible warning on the PDF naming its Unicode code point. Check the name in Crow HR before issuing the document. Downloads use a UTF-8 filename with an ASCII fallback.