IR8A export
At year end, a payroll admin opens the IR8A panel on the Payroll page, chooses the income year and downloads the IR8A rows. The download contains full NRIC/FIN numbers, so it needs a recent sign-in. You paste them into IRAS’s IR8A import template and import it in myTax Portal yourself.
What you get
Section titled “What you get”- CSV rows in the column layout of IRAS’s IR8A import template (version 1.0), to paste at row 6 of the template’s IR8A sheet.
- At most 200 records per part; a 201st employee starts a second part with record numbers restarting at 1.
- Income rounded down and deductions rounded up to the dollar.
- Masked IDs on screen; the file itself carries the full IDs IRAS needs. Treat it like any other file with NRIC numbers.
Crow HR does not fill or redistribute IRAS’s workbook itself, because its licence is not confirmed. Download the template from IRAS.
Where the figures come from
Section titled “Where the figures come from”Approved payslips of the year plus the year-to-date opening balances:
| IR8A item | Filled from |
|---|---|
| (a) Gross salary, fees, leave pay, wages and overtime | Basic pay after no-pay leave, overtime, back pay and other earnings |
| (b) Bonus | Bonus items, dated by their last pay date |
| d1 Allowances | Allowances and cash reimbursements whose claim type is marked taxable |
| d2 Commission | Commission items |
| Employee CPF | Employee CPF, including AW top-up recoveries |
| SHG donations | SHG deductions |
Back pay is reported in the year it was paid.
Not filled: complete these yourself
Section titled “Not filled: complete these yourself”- residential address (not recorded in Crow HR);
- director’s fees;
- d3 gratuity, notice pay and similar (anything entered as “other earnings” lands in (a); move it by hand);
- d6 excess or voluntary employer CPF;
- tax borne by the employer, remission and exempt income;
- Appendix 8A (benefits in kind) and Appendix 8B (share plans): not produced at all.
Employees with an ID type other than NRIC or FIN, or without a recorded sex, are left out and listed with the reason. Leavers who needed IR21 tax clearance are only flagged; Crow HR does not prepare IR21.
No direct submission
Section titled “No direct submission”Direct submission through IRAS’s AIS API is not available. It requires IRAS to approve the software, plus Corppass and APEX credentials and whitelisted servers. The export is for manual import in myTax Portal, which the employer does.
Taxable cash reimbursements
Section titled “Taxable cash reimbursements”The claim-type Taxable benefit flag is snapshotted when payroll is computed. Taxable cash reimbursements enter d1; genuine business reimbursements remain excluded. Claims paid outside payroll enter d1 in their recorded payment year. Legacy payroll snapshots without a tax flag use the claim type’s current classification, so review older years when changing a type. Superseded runs are excluded so an adjustment does not double-report the reimbursement.
This follows IRAS’s Tax Principles and Flexible Benefits: employers must track taxable benefits for IR8A. The flag does not determine whether a reimbursement legally attracts CPF, nor does it replace the separate Appendix 8A treatment of non-cash benefits or tax borne by the employer. Review those separately.